Arab British Certificates of Origin

An Arab-British Certificate of Origin is a Customs clearance requirement in some countries to evidence the origin of the goods.  It may also be requested by the importing company.  Arab Certificates of Origin may be used for Arab League States as shown below:

  • Algeria

  • Bahrain

  • Djibouti

  • Iraq

  • Jordan

  • Kuwait

  • Lebanon

  • Libya

  • Mauritania

  • Morocco

  • Oman

  • Qatar

  • Saudi Arabia

  • Somalia

  • Sudan

  • Syria

  • Tunisia

  • UAE

  • Yemen

Legalisation of Arab documents by the Arab Embassies is a frequent requirement when exporting to the Arab League states. NI Chamber offers a complete wrap around service for Arab documents to ensure all customer requirements are taken care of.

FAQs

When applying for an original certificate of origin, what documents do I need to include as back up?

A Commercial Invoice must always be submitted with a Certificate of Origin. A C/O is basically a Certificate of Manufacture. When you tell us the goods are of UK Origin, we simply need the full name and address to be shown on the back of the pink page (for European Certificates) or on the front page (for Arab Certificates). If the goods are of foreign origin, we still require the full names and addresses as above, but we also require commercial documentary proof such as a copy of the Certificate of Origin provided by the manufacturer, a Manufacturer’s Commercial Invoice or a Suppliers Declaration.

Obtaining a blank Certificate of Origin form (copy)

If an exporter requires certified/legalised copies of the Arab-British Certificates of Origin, separate copies which are single sheets of white paper printed in green, must be used and these can be purchased from our office. Photocopies of certificates of origin will not be accepted. If you require a copy certificate of origin with your original certificate of origin, it is strongly recommended that copies are submitted with the original set of Arab-British Certificate of Origin forms, this will ensure a reduced fee.  In the event of copies being submitted subsequently for certification, then the original document fee will be payable.  The original Certificate of Origin form, or a photocopy of it showing the A-BCC stamp, is required as a backup and the serial number of the original Certificate of Origin must be entered on copies.

How to submit an invoice

The following conditions should be met when submitting invoices for certification/legalisation:

  • The invoice should be an original.  Any copies required should be submitted at the same time.

  • Three extra copies are required (photocopies are acceptable)

  • The full name and address of the Arab consignee at the final destination should appear on the invoice

  • Where an agent signs an invoice, the signature must be followed by the full name of the signatory, their status as agent and the address of the agent.

How to submit Other Documents (O/Ds)

  • Other Documents refers to all commercial documents other than Certificates of Origin and invoices.

  • All O/Ds must be originals.

  • As with Certificates of Origin and invoices, three extra copies are required to act as the control and application copies (photocopies are acceptable).

  • All O/Ds must show the country of final destination.

  • The document for certification/legalisation must bear the original signature of an authorised signatory of the company.

  • Where an agent signs an invoice, the signature must be followed by the full name of the signatory, their status as agent and the address of the agent.

  • If the O/D relates to a particular consignment, it should be submitted with the related Certificate of Origin and/or invoice.

Where can I obtain blank Certificates of Origin? They can be obtained from our office at 4-5 Donegall Square South, Belfast or we can supply them to you through the post once your payment has been received.  There will be a small charge to obtain blank certificates of origin.

What is the difference between Arab and EC Certificates of Origin? Arab Certificates of Origin cover the Arab League States whilst EC Certificates of Origin are used for all the other parts of the world.

What are the time scales involved? EC Certificates can be issued straight away if required. However your signature must be held by us on a Formal Undertaking which must be renewed annually. Arab Documentation will take approximately 7-10 working days to have them certified and legalised by the relevant Embassy.

What are the costs involved? As each Embassy fee varies, please call our office on 028 90 244 113 for an up to date price.

Do you require copies of the documents? Yes, we require 3 additional copies for each original requiring certification/legalisation.

Do the Certificates of Origin have to be signed by the company? Yes they most certainly do. The Arab Certificate must have the green control and blue application copies signed. On the EC Certificate only the pink application copy needs to be signed.  Please do not sign the original Arab Certificate of origin nor the European Certificate of Origin as this is for Chamber use only.

Do I have to show the manufacturers name/s and address/es on the front of the Arab Certificate of Origin? Yes this information must be shown in box 6 to meet the requirements of the Arab Embassies.

Do I have to include the gross weight on my certificate of origin?

Yes, please show this in box 7 of the certificate of origin.

Can I get extra copies of the Certificates certified and/or legalised? Yes, but there are additional charges involved both for the blank forms and the processing procedures. Please contact the Export Documentation department for further details.

Do all embassies have different fees for legalisation of documents? Yes and different rules as well. If you need more information please contact the department.

For any queries relating to completion, processing or for further information on Arab Certificates of Origin and legalisation by the Arab Embassies, please email Dawn Robertson or call 028 90 244 113

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